How to Use PowerPoint
PowerPoint is very user-friendly. All the icons are self-explanatory. Of course if you do make a mistake you can easily hit the Undo arrow in the top left corner of the window.
Begin by going to your program and clicking on the PowerPoint icon.
To open an existing presentation, click on the File tab and then on the Open folder. Search for the file you want.
Before you begin creating your presentation, get familiar with the main menu. The menus are located at the top of the screen. They include File, Home, Insert, Design, Transitions, Animations, Slideshow, Review, View, and Add-Ins.
PowerPoint comes preloaded with Themes. They work well if you don’t have time or the desire to create your own layout. You can find even more design options at the Microsoft website. Each theme can be customized by choosing a color palette, by changing the fonts or adding other effects to the theme.
Spend some time experimenting with the different options to see which design or color options will work best for your needs.
Think of design themes as a packaged deal, kind of like when you decorate a room. You choose colors and patterns that work together. PowerPoint has done this with their preloaded themes. Even if you use different slide types, you can still have different layouts or graphics. The background color or image and the fonts will all coordinate.
Loading a Template
You’ve played around with PowerPoint a bit and decide you want to pre-load a template. Loading a template is as easy as point and click.
Customizing a Blank Slide
If you don’t want to use a template or prefer to create your own style, you can customize a blank slide. This is good for adding your logo, images and your own branding to a slide.
The options for formatting the background are:
You can change the color of the background to a solid color. Click on the small paint icon to open the color palette choices. Click on the color you want. You can also choose how transparent you want it by sliding the tab.
Gradient fill simply means the color you choose appears lighter or darker in certain areas. It looks like it’s fading. Click the gradient fill button, hide your background graphics by checking the box and choose your color.
Choose your selections and preview in the window. When you are happy with the selection, click ”apply to all”.
Here is where you can add your own photo to the background of your slide. Click the picture or texture fill button. Click on “file to choose your image, then click open.
Click “apply to all” when you are done.
The final type of background is texture fill. To use this one, select the texture from the drop down menu. There are several to choose from. Click to select it and any custom tiling or transparency you want. You can upload your own texture or pattern the same way you did with images.
Customizing the background for your own needs is an easy process. You can use your own brand colors, logo and images to make your presentation consistent with all your marketing.